Guided Vacations Full Booking Conditions
YOUR GUIDED VACATION BOOKING
For the purposes of this document, references to “you” or “your” includes all guests in the party. Grand European Tours (2003) Inc. DBA Grand European Travel (GET) is the ‘Sales Company’. The ‘Operator’ for the trips are Trafalgar Tours Ltd. Insight Vacations Ltd., AAT Kings Tours (Pty) Ltd and Destination America Inc.
Your agreement is with GET and a contract is formed when you make a reservation with us that we accept. Enrollment in and payment for a guided vacation shall constitute acceptance by the guest of the terms and conditions in this document. These cannot be varied except in writing by an officer of the Company.
All contracts with GET are made subject to the terms of these booking conditions.
The invalidity of any provisions herein shall not affect the validity of any other provisions. The agreement shall be construed as though the invalid provision was not contained herein and was replaced with an enforceable provision as similar as possible to the original provision. Should any conflict arise between these booking conditions and those contained within our brochures, these booking conditions shall prevail.
Disclaimer: Travel is personal and each individual’s goals and experiences may differ. GET and its Operating Brands will not be bound by, or liable for, any description, photograph, representation or warranty made by or provided by any independent third-party sales representative, or other person or entity relating to any vacation offered by GET.
Departure Date: The departure date is the date indicated on the booking confirmation.
Security: Security is a major concern to all of us and the situation globally is constantly changing. Events around the world, coupled with the “Travel Advisories” put out by various governments, may at times necessitate changes to the accommodations and itinerary or even trip cancellation. You must accept these risks involved in travel to any country that may experience security difficulties and accept responsibility for your own travel decisions. You are urged to consult with government sources, including the United States Department of State, news sources as well as your GET reservations agent prior to making your travel plans.
Compulsory Insurance: All guests must have travel insurance with medical, evacuation and repatriation cover covering all applicable dates of travel with GET and its Operating Brands. This insurance must cover; trip interruption, personal injury, medical expenses and repatriation cover including during pandemic events. The availability of travel insurance and extent of cover is constantly changing, please refer to our website GETours.com for most up to date information or talk to your reservation agent.
COVID-19: An inherent risk of exposure to COVID-19 exists in any public place where people are present. COVID-19 is an extremely contagious disease that can lead to severe illness and death. According to the WHO senior citizens and guests with underlying medical conditions are especially vulnerable. We ask that you please take personal responsibility for your wellbeing. This begins with packing any personal protective equipment and sanitizers you require. Please adopt physical distancing and hygiene practices throughout your pre-trip travel arrangements and follow all health instruction whether physical signage, or requests from our professional staff once you are vacationing with us. To travel with GET and its Operating Brands, you voluntarily assume all risks related to exposure to COVID-19. Full details of hygiene protocols can be found at www.getours.com/about-get/travel-health
Oberammergau and Passion Play: All Oberammergau inclusive vacation prices are subject to change including, but not limited to, hotels, meals, sightseeing inclusions, itineraries, transfers and transportation. No Book Early savings nor any other discounts are applicable to the Oberammergau portion of the trip. Deposit protection guarantee is not available on trips including Oberammergau. GET and its Operating brands has secured hotel accommodations either in Oberammergau or close by in the picturesque villages of the Bavarian Alps. Please note that single and triple rooms are not available for the Oberammergau stay. Solo travelers and triple share guests will be matched and accommodated in a double room with a fellow solo traveler (of the same gender) for the duration of the stay. All services in Oberammergau are provided by a local agent, and hotel details will be advised by the Travel Director during the trip. Please Note: Where Oberammergau specific terms and conditions conflict with those for vacations excluding Oberammergau, the specific Oberammergau terms and conditions shall prevail.
RESERVATIONS AND PAYMENTS
- Your guided vacation will be confirmed after receipt of a deposit as detailed in the Summary Booking and Cancellation Terms table. We reserve the right to refuse a booking without giving any reason and shall in that event return any deposit received. If not received within 3 days of booking, the reservation will automatically be canceled. On certain departures, deposits may be required at time of booking to hold seats.
- Payment can be made by Visa, MasterCard, American Express, Discover or Uplift financing, or you can mail a check made payable to Grand European Travel to the following address: GRAND EUROPEAN TRAVEL Bridgeport Center, 7632 SW Durham Road Suite 350, Tigard, OR 97224 USA.
- Air-inclusive bookings may require an additional non-refundable deposit or payment in full at the time of booking, see Air Arrangements section below.
- Final payment for your land reservation will be due prior to departure no later than as detailed in the Summary Booking and Cancellation Terms table. Payment in full will be required at time of booking for reservations made later than the final payment due date (see Summary Booking and Cancellation table) prior to the trip departure date.
- GET reserves the right to cancel the reservation and impose cancellation charges if any payment is not received as detailed within the Summary Booking and Cancellation table. GET will not be responsible for lost land and/or air reservations.
- Credit Card Bookings: GET should be advised of your credit card number when making your reservation directly with us. For security purposes, we are required to collect the guest’s credit card billing address, card expiration date and the customer verification code every time a payment is
- Any special meal requirements, including allergies, must be provided at time of booking and are received on a REQUEST basis only. GET cannot assure that special meal requests will be fulfilled and does not assume responsibility or liability if requests are not fulfilled.
DISCOUNTS AND PROMOTIONS
Savings are applied at the time of booking, apply to the LAND-only portion of vacations featuring the in the price panel. Pay in Full promotions require full payment by the applicable discount deadline dates (see our deals section online). If full payment is not received by the correct date – as stated on the invoice - the discount will be removed and the booking will be re-priced. Discounts and promotions are not valid on all itineraries or departure dates and do not apply to optional extensions, airfares, government taxes and fees, air flight supplements, extra nights’ accommodations, transfers or any cruise portion of a vacation. Normal cancellation penalties apply. All discounts and promotions are subject to availability, apply to new bookings only and may be withdrawn at any time without notice.
We require all guests to register with MyGET before departing for their vacation. The information you provide will be sent to the Travel Director ahead of your trip. Your information is kept private and only provided to your Travel Director. Please visit my.getours.com/login to complete your registration.
All guests will need to register via Manage My Booking to receive their trip documentation. Once registered and full payment has been received, you’ll receive an email approximately 21 days prior to your departure with a link to download your electronic documents on MyGET.
PASSPORTS, VISAS, AND OTHER ENTRY/EXIT REQUIREMENTS
All US citizens require a valid US Passport for all international travel (including Canada and Mexico). If guests plan on traveling with a non-US passport, they are responsible for understanding the visa requirements associated with that passport. Please note that passports and visas can take several weeks to obtain and a fee is normally charged. Failure to obtain all necessary visas could cause you to miss part of your trip and will result in considerable expense and inconvenience. It is better to apply for ALL visas through your Travel Specialist or visa service before you leave home.
All guests including children must be in possession of a machine-readable passport valid for 6 months after their trip return date along with applicable visas. Due to government-imposed security/ immigration measures, passport and emergency contact information is required for all guests prior to the release of travel documents.
It is the guest’s sole responsibility to secure and/or pay for any and all visas or Electronic Travel Authorizations (ETA's), affidavits, immunizations, etc. that are required in order to be permitted entry into each destination. In some countries, you may be subject to entry (reciprocity) fees and/or departure taxes/ exit fees which will be collected at the airports upon entry/departure by local government authorities.
You should check with your Consular Service for information regarding the necessary visa and travel documentation. Where possible we strongly recommend obtaining any required visa or documentation prior to departure. Obtaining documentation while traveling can be a time-consuming process and some countries will not issue documentation at the border. For some countries, an invitation letter is required from the Ground Handler to send along with the visa application.
Please note that entry to any country may be refused even if the required information and travel documents are complete. GET will require full passport information (full name, date of birth, passport number, issue and expiry dates) prior to final payment.
For up-to-date detailed information on travel documents and visas, entry/exit taxes and further information on entry and exit requirements please check with your local consular services. Obtaining and carrying these documents is your sole responsibility. GET bears no responsibility for such information and will not be responsible for advising and/ or obtaining required travel documentation for any guest, or for any delays, damages, and/or losses including missed portions of your vacation related to improper documentation or government decisions about entry.
PAYMENT SUMMARY INFORMATION
|Guided Vacations||Level 1||Level 2||Level 3||Oberammergau||Additional Air Tickets||Extra Accommodations||Chargeable Transfers|
|Deposit due per person||$350||$350||$350||$575||As per airline policy||No additional deposit required||No additional deposit required|
|Final payment due (before departure)||60 days||90 days||120 days||90 days||As per airline policy||In accordance with guided vacation||In accordance with guided vacation|
30-Day Refund Guarantee: If a cancellation is made within 30 days after making your reservation (and before the Final Payment Due Dates as detailed in the Payment Summary Information above) your deposit will be FULLY REFUNDED. *See Air Reservations section for specific change fee information for air reservations.
CANCELLATION CHARGES PER PERSON
|No. of days before trip departure||Level 1||Level 2||Level 3||Oberammergau||Additional Air Tickets||Extra Accommodations||Chargeable Transfers|
|120 days +||Deposit||Deposit||Deposit||Deposit||$75 plus airline charges||$35||$35|
|119-90 days||Deposit||Deposit||30%||Deposit||$75 plus airline charges||$35||$35|
|89-60 days||Deposit||30%||60%||Deposit||$75 plus airline charges||$35||$35|
|59-46 days||30%||60%||90%||Deposit||$75 plus airline charges||Higher of $35 or 25% of accommodations price||Higher of $35 or 25% of transfer price|
|45-22 days||30%||60%||90%||100% of Oberammergau supplement + 25% of land only price excl. Oberammergau||$75 plus airline charges||Higher of $35 or 25% of accommodations price||Higher of $35 or 25% of the transfer price|
|21-16 days||30%||60%||90%||100% of Oberammergau supplement + 30% of land only price excl. Oberammergau||$75 plus airline charges||Higher of $35 or 25% of accommodations price||Higher of $35 or 25% of the transfer price|
|15-8 days||50%||90%||100%||100% of Oberammergau supplement + 30% of land only price excl. Oberammergau||$75 plus airline charges||Higher of $35 or 25% of accommodations price||Higher of $35 or 25% of the transfer price|
|7-1 days||90%||100%||100%||100% of Oberammergau supplement + 50% of land only price excl. Oberammergau||$75 plus airline charges||100% of accommodations price||100% of the transfer price|
|Departure day and no show||100%||100%||100%||100%||$75 plus airline charges||100% of accommodations price||100% of the transfer price|
Refunds may take up to 120 days to process.
Please Note: Included flights are outlined in each itinerary page price panel. Guests traveling on any flight must provide their full name (as appears on passport), date of birth and gender. Incomplete or inaccurate information may result in additional charges payable directly to the airline or in a worst-case scenario, be denied boarding.
Level 1: Cancellation fees are the minimum cancellation fee charged and is used unless the trip is described as Level 2 or 3.
Level 2: These trips are generally trips which include cruise/ferry, train or intra-trip flight elements
Level 3: Level 3 cancellation fees apply to the following trips: Antarctic Peninsula Land of Penguins and Icebergs and Elegance of the Nile (with all deck and suite options).
WHAT'S INCLUDED IN THE GUIDED VACATION PRICE
Air Transportation: Not included unless otherwise outlined in each itinerary page price panel. Please be advised that due to the Transportation Security Administration’s (TSA) Secure Flight rules, airlines must collect required information from guests. For more information regarding TSA’s Secure Flight rules, please visit www.tsa.gov.
Guided Vacation: By air-conditioned luxury motorcoaches, minibus or 4x4 vehicles, trains, cruises, ferries and intra-trip flights including light aircraft as described in the respective itinerary. Please note on some regional vacations, transfers and sightseeing trips smaller motorcoaches without toilet facilities may be used. If, due to circumstances beyond our control, motorcoaches are used other than as advertised, a refund of $10 per person will be made. Toilets may be affected by higher altitude or extreme weather conditions such as freezing temperatures and for the comfort of those on board the motorcoach the toilets may have to be closed. In these circumstances, additional rest breaks will be incorporated into the itinerary.
Hotel Accommodations: Prices are per person, based on two persons sharing a room with private bath or shower. Triple rooms may be available on selected vacations in limited numbers. Triple or quad occupancy rooms may utilize roll-away beds and three adults may find these rooms small. This can be confirmed with your GET reservations agent.
Every effort has been made to reserve two-bed rooms; however, on some occasions, rooms with one double bed may be the only option available. These rooms will be allocated to solo travelers and couples first; other rooms may feature a single bed and roll-away bed, Murphy bed or sleeper sofa. A limited number of double rooms are available with our shared rooming service on certain trips. GET or its Operating Brands shall not be responsible or liable for any claims or issues arising out of the shared rooming.
Special room requests (adjacent, connecting, or lower-floor rooms, as examples) must be made at time of booking. Special room requests are not guaranteed and are based on availability at time of check-in. Many hotels, lodges and luxury tented camps are 100% smoke-free, including all guest rooms, restaurants, lounges, meeting rooms and public spaces. Smoking in a non-smoking room will result in a fine.
Substitute accommodations may be used sometimes. We try to use those of similar standard. Hotel Frequent Traveler program points are not earned with hotels on any trips.
Please note that hotel room sizes, standards, facilities and services provided may vary from country to country and region to region and are often local in style and may not have air conditioning. Accommodations outside of the USA may not be in compliance with the Americans with Disabilities Act and may not have wheelchair accessibility.
Cruises: Per person prices are based on two persons sharing a cabin with two berths, private shower and toilet. A limited number of single cabins or triple cabins may be available at an extra cost. Availability can be confirmed with your GET reservations agent.
Free Wifi Internet Service: Complimentary WiFi service is available in many hotel guestrooms and/or the public areas of most hotels. In most countries complimentary WiFi is also provided on-board the motorcoaches except in remote locations. The WiFi on the motorcoaches uses the cellular phone network and as a result the connection will be slower than standard broadband and at times may not be available. Audio and Video streaming is not available using motorcoach WiFi. Please note that it may not be available on train trips, cruises, safari lodges, tented camps or when the main motorcoach is not being used, such as on transfer motorcoaches and other local services.
Travel Director: Guided vacations are conducted in English by a professional Travel Director or Driver Guide. Mini-stays, Explorers or itinerary extensions are normally not accompanied by Travel Director and are operated on a locally hosted basis using English-speaking Local Host services unless otherwise described. In the unlikely event that there are fifteen guests or less traveling on a departure, GET and its Operating Brands reserves the right to operate this departure on an individual basis with private transfers and individual arrangements. Please refer to the individual guided vacation itinerary.
Meals: Meals are included as detailed on itineraries.
Sightseeing: Experiences, entrance fees and an English-speaking Local Specialist (when required) are included as detailed in the itinerary pages.
Transfers: Between airports, hotels, railway stations and piers are only included as indicated on each guided vacation itinerary. There will be no refund for missed or unused transfers. If you did not purchase your flights from GET, you will need to provide your arrival and departure flight information to GET no less than 21 days before flight departure. It is your responsibility to update GET with any changes to your flight schedule to ensure that you receive your transfers. Failure to do so may result in missing these services and no refund shall be due for missed arrival transfers resulting from missing or outdated flight information.
Porterage: Luggage handling of one suitcase per person, at each guided vacation hotel and porter service at airports for intra-air inclusive guided vacations, is included in the price except in Australia and New Zealand where no porter services are provided at airports.
Luggage Allowances: Due to limited motorcoach capacity, a single bag is allowed with dimensions not exceeding 30”x18”x10” (76x46x25cm) and weight not exceeding 50 lbs./23kg. Carry-on/hand luggage is restricted to one piece per person, not exceeding 12”x11”x6” (30x28x14cm) to fit under your coach seat or in the small overhead compartment. Carry-ons with telescopic handles and wheels will not fit in the overhead compartments or under seats and therefore, cannot be accepted as carry-on luggage. Carry-on/hand luggage handling is the responsibility of each guest and must be taken on and off the coach by you each day of the guided vacation.
If you wish to bring a second item of luggage please request this at time of booking. A charge of US$6 or local currency equivalent per traveling day will be collected by the Travel Director if a second piece of luggage is permitted to be carried, or if suitcase exceeds weight or size limits. This is not assurance that luggage in excess of limits on size, weight and number of pieces will be permitted on the coach.
Please be advised that stricter luggage allowances may be in place for other methods of transportation such as safari vehicles, flights and cruises. Please confirm with your local GET reservations agent.
GET and GET’s affiliated entities shall not be liable for loss or damage to luggage or any guest’s belongings. Guests should immediately report lost items to the Travel Director who will assist in completing a lost property form that can be used for an insurance claim. GET and its Operating Brands cannot assist in locating lost items after the guest disembarks or completes the vacation.
Tips/Gratuities: Tips/gratuities are included for services on guided vacation, except to your Motorcoach Driver, Wellbeing Director and Travel Director (and outside of the Americas to your Local Host and Local Specialists) whose tips/gratuities should be extended on a voluntary, individual basis at the end of your vacation. Included tips/ gratuities cover all services provided by dining-room waiters, housekeeping staff and porters at hotels. Tips/Gratuities for cruises and train journeys are subject to other arrangements which may be confirmed with your GET reservations agent.
Optional Prepaid Gratuities: If you have opted to prepay your gratuities to your Travel Director, Wellbeing Director and Motorcoach Driver, this will be detailed within your vacation documentation. We offer this option on the majority of our vacation itineraries. Please check the vacation price panels for the applicable vacations where this option is available.
NOT INCLUDED IN GUIDED VACATION PRICE
Any items and matters not referred to above, including, airfares to and from your destination, air-related taxes and fees (except where specified); additional fees charged by airlines such as checked and/or excess baggage, seat selections and any other services; passport and visa fees; insurances of all kinds; tips/gratuities to Travel Directors, (for trips to the Americas only Local Host, Local Specialists), Wellbeing Directors and Motorcoach Drivers; laundry; phone calls; minibar; beverages and meals not detailed in the itinerary; Optional Experiences; and all items of a personal nature. Additional taxes and surcharges may be collected by foreign governmental and non-governmental entities. The price does not cover costs and expenses, including your return home, if you leave the guided vacation whether of your own volition, our decision based on behavior that disrupts the trip, due to illness, action by any government or other reason. This list is illustrative and not a complete list of every item not included.
Additional Optional Experiences: Included in your guided vacation you will enjoy many famous attractions at no extra cost. An exciting array of additional optional experiences and activities may be made available to further enhance your experience. These experiences and activities are optional and are offered at special preferential prices. They can be booked only after you start your guided vacation, as many of them are carefully programmed to coincide with highlights available at the time of your visit. A detailed list and cost of these will be included in your travel documentation as well as available on the GET website once they have been confirmed for your itinerary. You can book and pay for them through your Travel Director, by cash or credit card. Optional experiences and activities may vary due to seasonal conditions and often require minimum guest participation. Prices are subject to change without notice. Please also see the relevant section of "Guided Vacation Participation" regarding limitation (exclusion) of our liability for optional experiences and activities operated by independent third party suppliers.
BOOKING CHANGES, CANCELLATIONS AND REFUNDS
Name Changes: An administration fee of $75 per person will be charged for name changes or name corrections together with any costs incurred, including airline charges and fees.
Other Booking Changes: A fee of $35 per person, per change plus any costs incurred, including airline charges and fees, will be charged for any revision or alteration made to a reservation after the booking is confirmed. Costs and charges may increase the closer to the departure date that changes are made. We will try to make your requested change but it may on occasion not be possible. A change of guided vacation date or itinerary after final payment is due (see Summary Booking and Cancellation table) of departure date will be treated as a cancellation. Cancellation fees will apply except when the change is to earlier departure date and the guided vacation price is equivalent or greater, in which case a $35 per person amendment fee will be charged, together with any costs incurred including airline charges and fees.
Cancellations and Cancellation Fees: Travel arrangements for any member of the party may be canceled at any time by written notice by the person who made the booking. Please note the following:
- If notice of cancellation is received by GET before final payment is due (see Summary Booking and Cancellation table), deposit will be retained along with the Travel Protection payment.
- If full payment is not received by the due date (see Summary Booking and Cancellation table), GET and airlines have the right to cancel your reservation and your deposit will be forfeited. GET will not be responsible for lost reservations.
- Notice of cancellation must be made in writing directly to GET. Please also refer to GET’s Travel Protection.
- If a person in a party cancels and there is a room change caused by this cancellation (such as a Double to Single, or Triple to Double), charges for the new room type will be the responsibility of the remaining party.
- The charges detailed in the Summary Booking and Cancellation table will apply when notice of cancellation is given after the booking is confirmed.
- If a guest fails to join the guided vacation on the day of departure, cancellation fees will be 100% (unless the guest notifies us of the delay and joins the guided vacation later at their own expense).
- Cancellation fees as per the Summary Booking and Cancellation table apply to additional accommodations and/or chargeable transfers prior to and after the guided vacation, itinerary extensions or cruise reserved through GET.
- All cancellations fees as per the Summary Booking and Cancellation table are additional to any cancellation fees or other charges that may be levied by your airline.
- Travel Protection Plan premiums are non-refundable.
- If you have purchased Travel Protection from GET, cancellations for all non-covered reasons will be compensated in the form of a travel voucher for use on a future vacation, less the cost of insurance, issued by the insurance company. Cancellations for all covered reasons will receive a monetary refund which is paid by the insurance company.
GET and its Operating Brands designate a number of scheduled trips as a ‘Definite Departure’. These are trips which within all reasonable control, the Operator guarantees to operate. However, the ever-changing landscape of global travel and extraordinary events (such as the Covid 19 Pandemic) has made many aspects of planning travel difficult to guarantee. Changes to government policy, rules and regulations, transportation availability and other issues may force the Operator to cancel or amend a trip to ensure the wellbeing of our travelers. We therefore reserve the sole right, at our discretion, to modify or cancel any trip (definite or not), accommodation, in-destination activity or arrangement at any time.
GET is not responsible for other travel arrangements that you or your party have made outside GET and which are affected by our cancelations. If the reason for your cancelation is covered under your insurance, you may be able to reclaim these charges from your insurer. You are responsible to make the claim to your insurer.
Illness or Absence: Early return expenses are the guest’s responsibility. There is no refund for absence or early departure from a guided vacation, including but not limited to missed hotels, transfers, meals or sightseeing cruises or optional extensions. GET urges you to purchase travel insurance to cover such circumstances.
GET or the Operator makes no representation or guarantees concerning reimbursement, scope of coverage, or other aspects of any travel insurance policy or claim.
DEPOSIT PROTECTION GUARANTEE
Should your plans change and you cancel your vacation 60 days or more prior to your departure date, you will receive future travel credit for the value of your initial land deposit paid at time of booking. This can be redeemed and applied to future vacations booked with GET but cannot be used as a deposit or insurance payment.
Reservations/Ticketing: Upon receipt of deposit, your airfare, taxes and surcharges are final. This will be regardless of future price fluctuations up or down. When booking a guided vacation including flights, you will be required at the time of booking to provide us the full name as detailed on the passport, date of birth, passport number, date and place of issue and expiration date for each guest. For published airfare bookings, a $75 per person processing fee will be charged.
Some intra-trip flights may require a deposit or full payment which may be up to 100% and non-refundable.
Reservations confirmed with special airfare promotions may have different final payment dates. Please check with your booking agent for the specifics.
Changes to flight itineraries and name changes and/or corrections may either not be allowed or may result in penalties charged by the airline. These are the guest’s responsibility along with the fees charged as described above. Airlines (and other travel providers including Trafalgar) change prices and routes from time to time. All air routings are in the sole control of the airline and are subject to change at any time.
Air Changes or Cancellation: After deposit has been received changes or cancellations incur a service fee of $75 per person, reduced to $35 if air ticket has not been issued prior to cancellation, plus any airline penalties. Airline-imposed penalties may be up to 100% of the air ticket price. Published Fares, Priced Match Fares, Promo Fares and some other airfares booked are non-refundable.
Any alterations, including any type of name correction, risk the loss of air space and/or increased airfares. Changing the vacation date or itinerary after your pay in full date will be treated as a cancellation, and normal cancellation fees will apply. Making any changes with the airline directly may result in cancellation of your flights by the airlines.
Not showing up for your outbound flight as booked and ticketed will be considered a no-show, and all the connecting flights associated with this one, even a return flight will be canceled, and no refund will apply.
Airline Seating: Seats are limited in our contracted class of service and may not be available on every flight. GET does not hold block space on any airline and does not assure seat availability for every single guided vacation departure date. Not all airlines offer pre-assigned seats. Some may charge for pre-assigned seats. Seat assignments are not guaranteed and are subject to change without notice due to a schedule change, equipment change or other unforeseen circumstances. Seating is solely under the airline’s control. Any additional charge imposed by airlines will be at guests’ expense. Where pre-assigned seats are not offered or different seats are desired, guests must contact the airline(s) directly to arrange seating assignments as well as special meal requests. GET does not assure that these requests will be granted.
Airline Schedule Changes: Itinerary changes due to flight delays and schedule changes is solely under the airline’s control. GET reserves the right to offer alternative schedules for itineraries affected by airline schedule changes and equipment. Flight delays, flight cancellations and schedule changes are the responsibility of the airline. GET will not be responsible or liable for such delays or rescheduling and extra charges.
Airline Frequent Flyers: Frequent Flyer miles can be accrued on most air carriers. Upgrades using mileage are not permitted. Many airlines do not automatically add frequent flyer numbers to records for flights booked and ticketed by GET. It is the guest’s responsibility to request frequent flyer credit from the airline. GET shall not be responsible for matters concerning frequent flyer miles.
Airline Fuel Surcharges and Air-Related Taxes, Fees and Restrictions: Airfares will be provided at time of booking, will be based on round trip purchase, and will include air-related taxes, fees and fuel surcharges imposed by the airlines. Any additional fees charged by the airlines such as baggage handling, seat selections and/or any other services are the sole responsibility of the guest(s).
Cruise Accommodations: Cruise accommodations is priced on two guests sharing a double cabin. A limited number of single cabins are available at an extra cost. On Nile cruises and Galapagos Cruise triple rooms are not available.
Cruise Fees and Taxes: Your double room Guided Vacation and Cruise price normally includes an amount covering Cruise Fees and Taxes, and all gratuities to onboard cruise personnel. This can be confirmed with your GET reservations agent. Cruise Fees, or “Non-Discountable Amount” as referred to by the cruise line, is a mandatory fee charged by the cruise line. That portion of the price is not subject to a reduction in a discount promotion, nor commissionable to Travel Agents. Cruise Taxes, as used by the cruise line, refers to certain taxes, fees and charges imposed by governments or quasi-government authorities, relating to any aspect of your cruise, for example, customs fees, head taxes, inspection fees, immigration and naturalization fees, harbor maintenance fees and taxes. Government fees and taxes are subject to change without notice and will apply regardless of your booking’s payment status. The cruise line reserves the right to impose or pass through fuel surcharges, security surcharges or other incidental surcharges. No right of cancellation exists in these circumstances.
These additional Cruise Fees, Taxes and gratuities are listed in the date and price panel of each Land Guided Vacation and Cruise program in our brochures.
Cruise Line Immigration Questionnaire: Some cruise lines require guests to complete mandatory forms 30 days prior to the cruise departure. These are available online from the cruise company.
Shore Excursions: To make your vacation even more memorable, cruise lines offer an extensive program of optional shore excursions. Some cruise lines may allow you to book these online direct with the cruise operator in advance of sailing.
Cabin Assignment: Cabin assignment is strictly controlled by the cruise lines.
GENERAL INFORMATION AND CONDITIONS
Guided Vacation Prices: These are based on costs, charges, tariffs, rates, prices, taxes, levies, exchange rates and other considerations. All are subject to change. Preview pricing is not protected should amendments be made to the booking. For up-to-date pricing contact your GET reservations agent or visit GETours.com. No surcharges regarding cost or currency fluctuations will be made to the LAND only price once the deposit is received. No refund will be made on account of reduction of any of the above. If the total guided vacation price increases by more than 10%, guests will have the option to cancel the guided vacation within 7 days of notification of the surcharge without penalty. All prices are in US Dollars unless specified.
Other Fees and Taxes: Taxes and fees are subject to change without notice and will be confirmed at time of booking. Any additional fees charged by the airlines/ cruise lines such as baggage handling, seat selections, and/or any other services are the sole responsibility of the guest(s). Additional air-related restrictions apply. Any additional government taxes and fees charged by the cruise lines are the sole responsibility of the guest.
Minors: Young travelers under 18 years of age must be accompanied by an adult, who will be responsible for their welfare and supervision. Alcoholic beverages will not be served to guests under the legal age for alcohol consumption in the country being visited. Minors under age 18 traveling to certain foreign countries must be accompanied by both parents or have a notarized letter of consent signed by the parent(s) not traveling. GET is not responsible for any losses if you fail to have appropriate documentation. If the other parent is deceased or the child has only one legal parent, a notarized statement must be obtained as proof. GET and its Operating Brands seek to provide a safe, enjoyable and memorable travel experience for all guests.
Special Requests, Health, Reduced Mobility Medical Conditions/Disabilities and Assistance when Traveling:
If you suffer from reduced mobility or have any other disability or medical condition which may affect your holiday arrangements, you must provide us with full details before booking so that we can advise you if we can accommodate your request and provide you with precise information as to the suitability of the holiday taking into account your needs. Reduced mobility of course means different things to different individuals as we fully appreciate that individual capabilities, restrictions and requirements are likely to vary considerably. When we refer to reduced mobility, this means any material reduction in mobility whether this is permanent or temporary and whether caused by age or by physical or mental disability or impairment or other cause of disability. We rely on your assessment of your own ability to participate in a trip. Please also promptly inform us in writing in the event that any material change in your mobility, any other disability or medical condition occurs after your booking has been confirmed.
Some guided vacations include rough terrain, extensive walking over cobblestone streets, uneven pavement, steps and/or locations which may not be easily accessible or accessible by wheelchair. During the guided vacation, the operating brand may make arrangements with carriers, hotels and other independent suppliers to provide travel services. These parties are independent entities which GET and the operating brand does not control. Accommodations on international guided vacations may differ from those in the United States. GET and the operating brands cannot guarantee disability access or accommodations for guests traveling on guided vacations.
If you have any dietary requests, allergies or any other special request, please advise us at the time of booking. Although we will endeavor to pass any reasonable requests on to the relevant supplier, this is not confirmation that the request will be met. All requests are subject to availability. It is also your responsibility to double check and reconfirm any requirements with all holiday suppliers.
GET does not provide personal devices (such as wheelchairs, hearing aids or prescription eyeglasses) or services of a personal nature (such as eating, toileting or dressing). A traveler who requires services of a personal nature (eating, toileting, help standing, climbing stairs, or being pushed in a wheelchair, as examples) must bring a companion to provide such assistance and must understand that other travelers, Travel Directors and Staff will not be available for such purposes. Lightweight, easy to assemble and dismantle and designed for traveling motorized/travel scooters may be permitted with prior approval. You must submit full specifications including measurements, weight -especially the weight of the heaviest piece-, make, model, picture or website link and how long it takes to assemble/dismantle for consideration. As with non-motorized wheelchairs, Travel Directors and Drivers cannot offer any assistance with assembling/dismantling other than loading/offloading (provided it is light enough for them to lift it safely). GET cannot guarantee that all cites will have disability access nor can we guarantee accessible accommodations for guests traveling on guided holidays. Our coaches are not wheelchair accessible, and we cannot guarantee space will be available for personal devices (such as luggage with medical supplies, walkers, wheelchairs). You must advise us before booking if you plan to bring a device of such nature.
Guided Vacation Participation: GET or the Operator does not employ medical personnel. Any necessary medical attention must be sought at a local facility, if available, at the guest’s expense. GET or the Operator is not responsible or liable for losses or costs incurred due to unavailability of medical services, or medical services obtained while on holiday, or for the quality of the care or services received. Medical care in other countries is not always comparable to care that you may receive in your local area. You are encouraged to purchase medical insurance that will cover you while on vacation Your regular health insurance benefits may not apply abroad.
You agree to accept the authority and decisions of our employees, Travel Directors and agents whilst on trip with us. If in the opinion of any such person(s) or any other person in a position of authority (such as, for example, a local supplier or hotel manager), your health, level of fitness or conduct at any time before or during a trip is endangering or appears likely to endanger your health or wellbeing or any third party (including any of our other guests) or the safe, comfortable or happy progress of the trip, you may be excluded from all or part of the trip without refund or recompense. Where you are excluded, we will have no further responsibility towards you (including any return travel arrangements) and we will not meet any expenses or costs incurred as a result of the exclusion. In the case of ill health, we may make such arrangements we see fit and recover the costs thereof from you.
Behavior: GET and the Operator are here to provide the best services possible but in doing so we will not tolerate abusive or aggressive behavior from our guests. We will refuse to deal with and may terminate the vacation of guests who assault our staff, suppliers, or fellow guests or who are abusive or aggressive to them and are generally affecting the enjoyment of others with their behavior. When you make a booking, you accept responsibility for the proper conduct of all members of your party during your travels with GET. The Operator reserve the right at any time to terminate the travel arrangements and/or cease to deal with any party member(s) whose behavior, in the reasonable opinion of us or our suppliers, may cause danger, upset, disruption or distress to anyone else or damage to property. Full cancellation charges will apply and no refund will be made. We shall have no obligation to pay compensation or meet any costs or expenses (including but not limited to alternative accommodations and return transportation arrangements) guest may incur as a result of the travel arrangements being terminated.
If you damage the accommodations in which you are staying or any property, you must reimburse the accommodations provider or property owner concerned for the cost of the damage before the end of your stay if the cost has been established by then or as soon as it has been established if later. You must indemnify us for the full amount of any claim (also including legal costs) made against us. Criminal proceedings may be instigated. GET or the Operator is not responsible for any costs incurred concerning a guest removed from a guided vacation or aircraft, ship or train. Guests agree not to hold GET or any of its related entities liable for any actions taken under these terms and conditions.
Young Traveler Discount: Young Traveler discounts may be available to travelers, where accompanied by an adult and sharing a double, triple or quad room where available. This is dependent upon destination and age on day of departure. Please confirm availability with your GET reservations agent.
Usually, only one Young Traveler discount is available per room, except Family Experiences which have two. The Young Traveler discount may not be applicable on certain itineraries or regions and applies to the land only portion of a trip. Some discounts cannot be combined and should be confirmed with your GET reservations agent.
Itinerary Variations: The Operator strives to improve guided vacation itineraries, services and features. If improvements can be made, or if circumstances beyond our control make changes necessary, we reserve the right to vary itineraries and to substitute hotels. At certain peak periods multiple departures may operate, sometimes in reverse order; hotels may vary from those stated on the itinerary pages. On guided vacations which include cruises, the ship may be changed for operational reasons. Departures in early and late season
are potentially operated in cool weather conditions. As a result, itinerary variations may occur. Certain activities may not be precisely as described or may not be available due to seasonality or weather conditions or other circumstances beyond our control. We will try to notify you of changes. If your enjoyment may be diminished by such limitations, please check with us before making a reservation. Be My Guest, Connect with Locals experiences are unique and take place in singular locations. In the unlikely event that our local hosts are unable to welcome guests, an alternate experience, or a highlight meal will be provided in place of the Be My Guest, Connect with Locals experience.
Holidays and Cruise Changes: During local or national Holidays, certain facilities such as museums, sightseeing trips and shopping may be limited or unavailable. In such instances itinerary changes are made by the Operator seeking to reduce inconvenience to guests. Such changes are deemed not to be a major change to the itinerary, and no compensation will be payable to guests. Holidays, closing days and other circumstances may necessitate a change of the day of the week for scheduled regional meals, sightseeing or other activities. If you feel your enjoyment might be diminished by any of these circumstances please check with the respective national tourist office before selecting a specific departure date.
Extended Hotel Stays: If you arranged with us to remain at a destination before or after your guided vacation, your stay will be at your sole expense as is the transfer to either the hotel or airport. Availability is limited and should be confirmed with your GET reservations agent. Breakfast and luggage handling is not included unless otherwise noted. GET or the Operator does not provide complimentary transfers for guests booking pre- and post-night accommodations unless otherwise stated. However, inexpensive airport transfers can often be purchased from GET. If your extra night accommodations is not the hotel where your guided vacation begins or ends, you will be responsible for your transfer arrangements at your own expense.
For Your Comfort: The Operators operate a daily seat rotation system and enforces a strict no smoking (including e-cigarettes) and no alcohol policy on board motorcoaches. Regular comfort stops are made on traveling days. Many hotels, restaurants, trains, cruises and other venues are 100% smoke-free.
Guided Vacation Cancellation: GET and the Operator reserves the right to cancel, re-schedule or make other adjustments to any guided vacation departure in any circumstances, including in accordance with operating requirements or circumstances beyond its control. If cancellation is made by GET or the Operator any time prior to the departure date of the guided vacation except when you failed to pay the final balance on time, GET will offer a comparable vacation if available or future travel credit. GET will refund any difference in price if the alternative is of a lower price however, the guest will be responsible for additional costs if the alternative is priced higher. GET will not be liable for cancellation, delay, rescheduling or other adjustment or impact to a departure or itinerary or other aspect(s) of the vacation brought about due to force majeure or other circumstance beyond its control that prevents or interferes with any aspect of the tour, also including governmental and administrative actions. GET is not responsible for other travel arrangements affected due to our cancellations or changes and is not liable for any cancellation or change costs or penalties incurred on other travel arrangements, including air tickets.
The cruise operator has reserved the right to cancel any departure due to insufficient reservations up to eight weeks before the date of departure. Passengers may be offered alternative cruise dates. The cruise operator also reserves the right to cancel any departure up until the date of that departure due to force majeure or other circumstances beyond the control of the operator that prevents the operation of the tour including governmental and administrative decisions. Neither the cruise operator nor its agents are responsible for any costs or penalties relating to air transport or other services that are canceled. The cruise operator is not liable for failure to provide the services or accommodations offered to the extent that such services of accommodations cannot be provided due to force majeure or other circumstances beyond its control.
Disclaimer of Warranties: The Operator warrants only that the services shall be generally, though in view of the vagaries of travel, not necessarily precisely, as described, and subject to changes and the other terms and conditions herein. All other warranties, express and implied, including warranties of fitness for a specific purpose and merchantability are expressly excluded. There is no warranty that extends beyond the description of the face hereof.
Complete Agreement: These booking conditions, together with the other terms incorporated into this contract referred to below, represent the entire agreement between the parties.
Changes: The Operator shall be responsible to the guest for supplying the services and accommodations described in the itinerary, except where they cannot be supplied or the itinerary is changed due to delays or other causes of whatever kind or nature beyond the Operator’s control. In such circumstances, the Operator will seek to supply comparable services, accommodations and itineraries and there shall be no refund in these circumstances.
Disclaimer of Liability: Neither GET nor the Operator nor its agents or affiliated entities (“released parties”) shall be responsible or liable for cancelations, acts of other service providers, diversions or substitution of equipment or any act, variation, postponement, omission or default by air carriers, land carriers, hoteliers or hotels,
transportation companies, or any other persons providing services or accommodations to guests including any results thereof, such as changes in services, accommodations, or facilities. Nor shall they be liable for loss or damage to baggage or property, or for injury, illness, or death, or for any damages or claims whatsoever arising from loss, negligence or delay from the act, error, omission default or negligence of any person not its direct employee or under its exclusive control, including any act, error, omission, default, or negligence of any country, government or governmental authority, officer or employee. The released parties shall not be liable for indirect, special or consequential damages. All baggage and personal effects are at all times and in all circumstances at the risk of the guided vacation participant. GET recommends that each guest obtains baggage insurance. After return at the end of the guided vacation, if lost articles are found and returned to the owner, a service fee will be charged. The Travel Directors, carriers, hotels and other suppliers who provide services on guided vacations are independent contractors; they are not agents, employees or servants of the Operator or its associated companies. All certificates and other travel documents for services issued by the Operator are subject to the terms and conditions specified by the carriers and suppliers and to the laws of the countries in which the services are supplied. Carriage by sea is subject to the Carrier’s Conditions of Carriage which are expressly incorporated into this contract, copies of which are available upon request. The released parties are not responsible for any criminal or other conduct by third parties, whether criminal, intentional, grossly negligent, negligent or otherwise.
Additional Risks: Additional risks may arise including, but not limited to, hazards of traveling in undeveloped areas, hazards of travel by boat, train, bus, car, truck, aircraft and other means, animals, forces of nature, unrest, differing levels of sanitation, differing safety standards, risks associated with water, drinks, food, plants, insects and animals, diseases and transmission of disease to you or members of your family or party, accident or illness in areas of difficult evacuation or poor medical facilities, acts of governments; all occurring during the trip or while coming to or returning from the trip. You are voluntarily participating, knowing there are risks. You agree to accept any and all risks. You release and discharge GET, its related companies and personnel from, and agree not to make a claim against any of them for, any and all claims, known or unknown, arising from contracting for, traveling to or from, or traveling during, and in any and every way participating in a trip, even where caused by negligence of any of these released and discharged persons and entities. This release and discharge of liability, assumption of risk and agreement not to make a claim is entered into on behalf of you and all members of your family and party, also including minors. This agreement also binds your heirs, legal representatives, and assigns.
Safety: Where the guest occupies a motorcoach seat fitted with a safety belt, neither GET nor the Operator nor its agents or co-operating organizations or service providers will be liable for any injury, illness or death or for any loss or damages or claims whatsoever arising from any accident or incident, if the safety belt is not being worn at the time of such an accident or incident. This exclusion and limitation of liability shall not be used to imply that the Operator or its agents or affiliated entities are liable in other circumstances.
International Treaties: Transportation companies, airlines etc. are not to be held responsible for any act, omission or event during the time guests are not on-board planes, transportation or conveyances. We rely on international convention which may apply to the services provided by us, our suppliers, or agents with respect to any claim of any nature brought by you against us as a result of the provision of those services. International conventions which apply may include: Warsaw Convention 1929, (as amended by Hague Protocol and Montreal Protocol) in relation to air travel, or Montreal Convention; the Berne Convention for rail travel; Athens Convention 1974 for carriage by sea; the Geneva Convention for carriage by road and the Paris Convention 1962 for Hotels. We are to be regarded as having all the benefits of these conventions on limiting our liability in relation to any claim for death, injury, loss, damage and delay to guests and luggage.
Grand European Tours (2003) Inc. Limited Role: Grand European Tours (2003), serves only as sales representative, and is not responsible for any activity beyond its limited role in arranging reservations and ticketing. Grand European Tours (2003) Inc. shall not be responsible or liable for any act, omission, or default, whether negligent or otherwise, of any other entity whether or not affiliated with the Operator.
Choice of Law Venue Selection: This Agreement is deemed to be entered into in Orange County, California. The exclusive venue for any action concerning the interpretation, enforcement, or breach of any term, obligation, or duty as contained or related to these Booking Conditions or any grievance relating to the trip shall be solely in the Superior Court of California in or for Orange County or the United States District Court for the Central District of California. This Agreement shall be construed according to the internal laws of California without regard to conflicts of law principles. All guest claims must be submitted in writing and received by Grand European Travel no later than 60 days after completion of the guided vacation. Guest claims not submitted and received within this time shall be deemed to be waived and barred. In any legal action, arbitration, or other proceedings to enforce, interpret or construe the terms of this Agreement, or concerning any grievance relating to the trip, the prevailing party shall be entitled to recover actual reasonable attorneys’ fees, costs and expenses.
Errors and Omissions: In the case of computer or human billing errors, we reserve the right to re-invoice guests with correct billing.
Every effort is made to ensure accuracy of our brochures and website; however, GET cannot be held responsible for printing or typographical errors, or errors arising from unforeseen circumstances. Moreover, photographs and descriptions of locations or attractions are merely representative of conditions that existed at time of brochure printing and conditions may not be the same at the time of your journey.
The airline(s) featured or nominated in our brochures or website do not by virtue of their endorsement commit or represent themselves either as contracting with any purchaser of a vacation from GET or as having any other legal relationship with them.
All bookings made with any provider of any transport, facilities, meals, other goods or of any services are subject to terms and conditions and exclusions and/or limitations of liability imposed by them in relation to matters not covered particularly and expressly by your agreement with GET. If you decide that you do not want to visit a country or part of a country you intended to visit because of any law, condition or requirement of any government or governmental authority, official, servant or agent, you are responsible for any costs, expenses, charges, fees, losses or damage incurred as a consequence and any cancelation or amendment fees. None of the companies in The Travel Corporation group of companies, or any of their staff or agents, accept any responsibility or liability for your acts, omissions, defaults, conduct, state of health, condition or circumstances.
COMPLAINT PROCEDURES AND CONSUMER PROTECTION
Complaint Procedure: If you have a problem during your vacation please inform the Travel Director/Local Representative immediately, who will try to make things right. Such assistance may include providing information on health services, local authorities and consular assistance as well as arranging communication and/or making alternative travel arrangements. We may charge a fee for these services where you have caused the problem intentionally or by your own negligence. If the matter was not resolved locally, please write to GET’s Guest Relations Department at 7632 SW Durham Road, Suite 350, Tigard OR 97224 within sixty (60) days of the end of your guided vacation, as it is important that you provide us the information quickly. Please quote your booking reference number and all relevant information. Failure to follow this procedure may delay or deny us the opportunity to investigate and rectify the problem, which may affect the way your complaint is dealt with and your rights under this contract. Accordingly, any claim not received in writing within this time is waived and barred.
Data Protection: To process your guided vacation booking, GET will need to use personal information for you and guests in your booking. Personal information may include each guest’s name, address, phone number, email address, passport number, and sensitive information such as health, medical, dietary, mobility, religious or other special requirements. This personal information may be passed on to other suppliers of your travel arrangements in addition to public authorities (such as customs and immigration), security and credit checking organizations, and otherwise as required by law. We may need to provide personal information to contractors who provide services to or for us (e.g. sending mail, providing marketing assistance, etc). This may involve sending personal information (including sensitive information) to other countries that may not afford the same level of protection of personal information. In making your booking, you consent to your personal data being passed to relevant third parties as set out above.
If you want a copy of the personal information we hold about you, write to us at Grand European Travel, 7632 SW Durham Road Suite 350, Tigard, OR 97224. We may charge a fee for supplying you this information as permitted by law.
Each guest is required to comply with the terms, conditions, requirements, laws, rules and/or regulations of any service provider, or any country or governmental authority, and shall be liable for any such non-compliance.
Booking Arrangements: When you make a booking, you must be at least 18 years of age at the time of booking. You are guaranteeing that you understand and have the authority to accept and do accept on behalf of yourself and all members of your party the terms of these booking conditions. We will deal only with the lead booking name in all subsequent correspondence and dealings. You are responsible for making all payments due, ensuring the accuracy of all personal details and other information supplied in respect of yourself and your party, notifying us of any changes or cancellations and for receiving correspondence and keeping your party informed.
UNITED STATES TOUR OPERATOR ASSOCIATION
$1 Million Travelers Assistance Program Grand European Tours (2003) Inc. shares the coverage available under the USTOA $1 Million Travelers Assistance Program with affiliates of The Travel Corporation who, as an Active Member of the USTOA is required to post $1 Million with USTOA to be used to reimburse, according to the terms and conditions of the USTOA Travelers Assistance Program, the advance payments of Grand European Tours (2003) Inc. customers in the unlikely event of The Travel Corporation bankruptcy, insolvency or cessation of business. Further, you should understand that the $1 Million posted by The Travel Corporation may be sufficient to provide only a partial recovery of the advance payments received by Grand European Tours (2003) Inc. Complete details of the USTOA Travelers Assistance Program and a list of affiliates may be obtained by writing to USTOA at 275 Madison Avenue, Suite 2014, New York, New York 10016, or by email to email@example.com or by visiting their website at ustoa.com
AARP Membership Benefits Disclosure: AARP member benefits are provided by third parties, not by AARP or its affiliates. Providers pay a royalty fee to AARP for the use of its intellectual property. These fees are used for the general purpose of AARP. Some provider offers are subject to change and may have restrictions. Please contact the provider directly for details.
Updated: September 21, 2020