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Planning a Group Vacation

Here are some tips for avoiding some of the most common challenges of traveling with a group.

Assign a patient and motivated group leader

While not mandatory, this is one of the best ways to avoid the stress often associated with group trips. Planning and coordinating are much easier when the bulk of emails and phone calls are coming from one consistent party.

Before choosing a group leader, make sure that they actually want to do it. Don’t over rely on this individual – you may end up not going anywhere if they become overwhelmed. Make sure to reward them for their hard work. A lot of planning and communication goes in to the success of your vacation.

Pick a destination and stick with it

For some groups, deciding where and when to travel can be a tough decision. If your group isn't sure where it wants to go, encourage members to identify their top two locations or sites that they want see. Then look for trips that include as many of these choices as possible.

If your group is taking their first trip to Europe, you may want to consider one of our European panoramic vacations. Never be dismissive of someone’s idea. It might not appeal to you but it might be something that they've dreamed of doing for a long time and might even serve as an idea for your group’s next trip.

Check availability early to avoid disappointment

With a destination or trip in mind, we recommend planning your travel dates 6-9 months ahead of time. It’s the best way to ensure that the trip you've chosen has enough space to accommodate your group. It is always helpful to have alternate dates in mind just in case your first choice is not available.

Looking for a group discount? Invite more people

Group rates are a great way to save. If your group is planning to take advantage of a group discount make sure to invite a few extra people. That way, if one or two people in your group have to bow out for some unforeseen reason, you’ll still be eligible to receive your discounted rate.

Make Time For Yourself

Just because you’re traveling with a group doesn't mean you have to do everything together. You will always have a little time to explore on your own during the free time or sign up for our Optional Experiences.  Not everyone in your group has to do the same thing.   Remember, not everyone has the same interests and while some may be more interested in visiting museums, others may enjoy sitting in a café. There are so many ways to make your travel experience more enriching.

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